With the implementation of mandatory e-invoicing, Partner Dematerialization Platforms (PDPs) must verify the identity, legal existence, and authority of every business customer before onboarding them. This Know Your Business (KYB) process has become a critical compliance requirement to meet tax authority obligations, reduce fraud risks, and secure customer onboarding journeys. Through its automated KYB platform, RollingFunds enables PDPs to perform comprehensive business verification, including complex scenarios such as delegated authority and corporate representatives.
Why KYB Is Essential for the E-Invoicing Reform
The introduction of mandatory e-invoicing in France is transforming how VAT-registered businesses exchange B2B invoices. Companies will be required to issue and receive invoices through approved digital platforms.
Two main actors make up this ecosystem:
- PPF (Public Invoicing Portal): the public infrastructure operated by the French government.
- PDPs (Partner Dematerialization Platforms): private operators registered by the French tax administration (DGFiP) that manage the transmission, receipt, and processing of e-invoicing flows on behalf of companies.
To obtain and maintain their registration, PDPs must implement strict controls when onboarding their customers. This includes a robust KYB process to verify that the company exists, is active, and that the person acting on its behalf is legally authorized to do so.
Key Steps of a Compliant KYB Process for PDPs
A KYB journey designed for e-invoicing requirements must cover several essential checks:
With RollingFunds, these steps are orchestrated within a single digital onboarding flow, reducing manual intervention and accelerating customer activation for PDPs.
The Regulatory Requirements Behind KYB for E-Invoicing Platforms
The KYB obligations applicable to PDPs are driven by several regulatory and operational requirements.
French Tax Authority Requirements
Partner Dematerialization Platforms must be able to demonstrate that they know the businesses connected to their platform. Insufficient verification may expose PDPs to compliance risks and undermine the integrity of the e-invoicing ecosystem.
Anti-Money Laundering and Fraud Prevention Requirements
Depending on their business model and services, platforms may need to implement customer due diligence measures to detect high-risk situations such as fake companies, identity fraud, politically exposed persons, or entities listed under sanctions regimes.
Data Protection and Privacy Compliance
The collection and processing of identity-related information as part of KYB must comply with applicable data protection principles, including purpose limitation, proportionality, security, and auditability.
Use Case #1: When the Signatory Is Not the Legal Representative
In practice, the person registering a company on a PDP platform is not always the executive listed in official registries. It may be a Chief Financial Officer, administrative manager, accountant, or another authorized third party.
Without a dedicated process for this scenario, onboarding can be interrupted or require costly manual review.
How RollingFunds Handles Delegated Authority
RollingFunds automatically detects discrepancies between the signatory and the legal representative identified in official records.
The platform can then launch a dedicated workflow to:
- verify the identity of the delegated person;
- collect the necessary authorization documents;
- request electronic approval from the legal representative;
- attach proof of authorization to the company's KYB file.
The result is a seamless, secure, and fully auditable onboarding experience without paper-based processes or lengthy manual interventions.
Use Case #2: When the Legal Representative Is a Corporate Entity
Some companies have complex governance structures where the legal representative of a business is itself another legal entity, such as a holding company.
A KYB process that stops at the first level of ownership or representation may fail to identify the natural persons who ultimately control the organization or hold the authority to act on its behalf.
Managing Multi-Layer Corporate Structures with RollingFunds
RollingFunds enables a cascading verification approach:
- Analyze the customer company . and retrieve official registration information
- Identify whether the legal representative is another corporate entity.
- Verify the representative company and identify its own directors or representatives.
- Perform identity and compliance checks on the relevant natural persons.
- Generate a complete KYB file documenting all verification steps.
This approach provides a complete view of the corporate structure, including complex holding arrangements and multi-layer ownership chains.
RollingFunds: A KYB Platform Built for E-Invoicing Stakeholders
PDPs face a significant challenge: maintaining a high level of compliance while delivering a fast and frictionless onboarding experience for their customers.
RollingFunds addresses this challenge through an automated KYB platformdesigned for complex B2B onboarding scenarios.
Une expérience d’onboarding fluide et automatisée
Les entreprises clientes complètent un parcours digital unique intégrant la collecte des informations, les vérifications nécessaires et la signature des documents requis.
Intelligent Management of Complexe Cases
Delegated authority, corporate legal representatives, group structures, and multi-level ownership chains are automatically managed through adaptive verification workflows.
Centralized and Auditable Compliance Records
Every step of the KYB process is documented in a single compliance file containing collected data, verification results, and evidence of authorization.
Preparing for E-Invoicing with a Robust KYB Process
As mandatory e-invoicing becomes a reality, KYB is becoming a cornerstone of business onboarding for Partner Dematerialization Platforms.
Manual or incomplete verification processes slow down customer activation and increase compliance risks. By automating business checks, managing exceptions, and maintaining a complete audit trail, RollingFunds enables PDPs to accelerate compliance readiness while delivering a secure and seamless onboarding experience.
